Your QMS is a Drive folder and you know it.

It worked until you had a supplier change, a complaint and an audit in the same month. Here is the difference in one picture.

Today

No signature anyone can rely on. No trail of who changed what. The inspector’s first question is the one you cannot answer.

On CAPAPath

CAPA-0031EFFECTIVENESS CHECK

Closure blocked until effectiveness check is signed by quality.

One record, one version, one owner, and a trail that was written whether or not anyone was paying attention.

Bring the spreadsheets. We map the columns to real objects.

What the migration actually is

Day 1

Every document lands as a draft with an owner and a version number, waiting for signature.

Day 2

Products, SKUs, suppliers, lots. Spreadsheet columns become objects that records can point at.

Day 3

From then on the trail writes itself. Legacy versions stay readable and marked obsolete.

Same import path. Legacy records keep their original signature metadata and stay queryable next to the new ones.